FINANCE VACANCIES

Category:

Finance Manager.

Specialist Security / Risk Management Consultants Company in Northriding Gauteng.

The Finance Manager will be responsible for the overall management of the financial, statutory, legal, personnel and administrative functions within the Group.

The individual will ensure the smooth operation of the above functions and ensure good governance within the Group.

The individual will have responsibility and accountability of the following processes:

Requirements/Qualifications

The Accounts & HR Administrator must be able to demonstrate understanding, experience and ability as follows:

  • Matric+
  • Bookkeeping to balance sheet experience: approx. 7 years
  • Experience of working in a similar role at a comparable level in a company.
  • Proficient in Pastel Evolution or Pastel Partner and Pastel Payroll
  • Above average computer skills, particularly in MS Word, Excel, PowerPoint, etc.
  • Excellent administration, project management and negotiation skills.
  • Excellent verbal and written communication skills.
  • Excellent attention to detail
  • Strong reconciliation skills
  • Good record keeping.
  • Able to maintain confidentiality at all times
  • Dedication – willingness to work overtime if required
  • Able to handle pressure
  • Strong personality, but even-tempered
  • Good time management skills
  • Able to communicate effectively at all levels

General

  • Contribute to the overall development of NSA Global and achievement of its objectives.
  • Maintain and develop systems, procedures and records in line with the organization’s

policies and objectives.

  • Ensure necessary records are maintained that can readily provide current, accurate and accessible information.
  • Work within the framework of NSA Global’s strategic plan as directed by the Management.

Creditors

  • Ensuring timely capturing of all supplier invoices
  • Liaison with suppliers on invoice corrections and account queries.
  • Generating weekly EFT list for approval by the Financial Director and payment thereof

 Debtors

  • Invoicing within a reasonable time frame
  • Debtors’ recons and collections
  • Statement distribution on a monthly basis
  • Reporting on anomalies as soon as it occurs

Reconciliations

  • Daily Bank Recons
  • Monthly reconciliation of the following:
    • Company telephone and cell phone accounts
    • Supplier Accounts
    • Credit Cards
    • GL Recons and corrections
  • Reporting inconsistencies timeously

General Finance

  • Effective cash flow management and reporting
  • Preparation and presentation of management accounts on a monthly basis for all companies
  • Management of the annual audit process
  • Compilation, presentation and controlling of annual budgets
  • Vendor registrations with prospective and current clients, including contract reviews as and when required
  • Review and negotiation of supplier contracts
  • Maintenance of banking facilities

Personnel / HR

  • Monthly payroll processing
  • Maintain personnel files including, but not limited to:
    • contracts, letters of employment;
    • updated personal details and documents;
    • leave recons; etc.
  • Maintain compliance with regulatory authorities, i.e. Labour Department, PSIRA, etc.
  • With assistance from the outsourced HR consultant and Finance Manager, assist in the disciplinary process from an admin perspective.
  • Report trends relating to morale and grievances.
  • Monthly returns to statutory bodies
  • Weekly HR report to be circulated to management
  • Monitoring attendance of all employees and independent contractors
  • Quarterly audits of personnel files.

 Statutory Activities

  • Perform VAT reconciliation, turnover reconciliations and completion of the return
  • Required salary returns for the Receiver of Revenue, integration with Pastel and any required monthly adjustments
  • Statutory compliance of all companies – UIF, VAT, PAYE, PSIRA, Provident Fund and whatever else is applicable

 Salary R 35 000 – R 45 000 

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Hotel Administrator.

Stylish Luxury – medium sized  Hotel in Cape Town.

• At least 2-3 years working experience in stock & Inventory management
• Valid RSA ID is required
• Valid Driver’s Licence & own vehicle beneficial
• Minimum of 2-3 years’ experience in same or similar department with proven track record within a luxury hotel environment
• Strong accounting ability and attention to detail
• Strong numerical aptitude and analytical abilities
• Knowledge and exposure to the stock take procedures
• Display proven verbal and written communication skills
• Good understanding of supply chain procedures
• Working knowledge of inventory management software & Hotel PMS systems, i.e., OPERA, Micros & Materials Control
• Ability to initiate action spontaneously without being urged on to do so
• Able to handle administrative tasks and procedures without supervision
• Knowledge and ability to apply and follow procedures and policies applicable in own work area
• Professional and effective communication skills
• Ability to work under pressure, multitask and prioritise
• Problem solving skills
• Excellent time management and organisation skills
• Computer Literate

Salary  R 14 000 – R 15 000 –  including company benefits.

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Hotel Accounts Assistant.

Luxury Hotel Group who owns, represents and manages a portfolio of 4* – 5* Game Lodges, Lodges, Resorts and Hotels.

Bryanston – Gauteng

To accurately complete the daily, weekly and monthly returns,submitting these timeously on the prescribed format in accordance with company standards.
• Your responsibilities would include processing supplier invoices, liaising with suppliers and resolving queries, managing the
• Accruals & Prepayments relating to A/P and reconciling petty cash. You would also be required to verify F&B receiving reconciling with purchases,
ensure invoices match PO’s and receipts and ensure the Aged Accounts Payable report agrees with the G/L.
• To reconcile and balance cash, floats and dockets ensuring that these tally with daily income and expenditure.
• Completion of monthly payroll and third-party statutory payments- extensive knowledge of the VIP payroll system would be a big advantage.
• Preparation of monthly payroll journal.
• Debtor processing, reconciliation & collection.
• To notify management immediately of any variances in the above.
• To ensure all documentation for the receipt and issuing of commodities is accurately completed.
• To inform management of any shortages, surpluses or irregularities in connection with the above item and ensure that queries are handled immediately.
• To assist with stocktaking at prescribed intervals.
• To extend and process stocktaking figures accurately and timeously.
• To ensure that petty cash vouchers and relevant documentation is securely and systematically kept.
• To ensure that control systems are operating effectively within agreed parameters.

SYSTEM REQUIREMENTS

• Proficient in Microsoft Office, especially with Good to Advanced Excel Skills
• Proficient in Pastel
• Proficient in VIP Payroll
• Good working knowledge / understanding of Hospitality PMS system – NEBULA, APEX & PLUSPOINT would be a bonus LEVEL General

MINIMUM EXPERIENCE & REQUIREMENTS

• Applicants must have at least 1-3 years’ experience in a related field with a solid track record working in Accounts/Finance within the Hospitality Industry.
• Matric is a minimum requirement, but a further qualification is a bonus.
• Valid RSA ID
Salary R 15 000 –  including company benefits.

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Front Office Administrator.

Exquisite 5* Game Lodge – Rooiberg – Limpopo
Hospitality Management qualification a bonus.
3 years experience in 5* Game Lodge environment
Solid track record.
Valid RSA ID
Proficient in Microsoft Office.
Especially with Good to Advanced Excel Skills
Good working knowledge / understanding of Hospitality PMS system
NEBULA, APEX & PLUSPOINT would be a bonus

Front Office Duties.
To ensure that check-in procedures are strictly adhered to and that the correct address and charge out details are obtained
from each guest.
• To ensure that all charges are correctly entered on the guest’s bill and that this is up to date at all times.
• To ensure that credit control procedures are strictly adhered to, that no bills exceed the stipulated limit without prior approval
and that written confirmation, purchase orders, or order numbers are on file.
• To ensure that accounts are balanced daily.
• To ensure accurate and timeous submission of all reports and administrative work.
• To manage PMS system settings & keep all data base up to date

Admin duties.
Compilation & management of the day-to-day sales, marketing & financial information databases & reports.
• Ensure daily revenue reports are updated accurately & distributed.
• Ensure daily EOD procedures as completed & processed, ensuring all postings have been posted, & are accurate.
• Basic bookkeeping requirements as support for the finance team:

Salary R 12 500.00 including accommodation & company benefits.

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